AI Receptionist and Automation for Denver and Boulder HVAC Companies
When a furnace quits on a January night in Denver, or the AC dies during a July heat wave, homeowners call until someone answers. We set up AI call answering, instant text back, and follow-up automations so your HVAC company is the one that answers. Your techs stay on the job instead of on the phone.
Where automation pays off
Real situations we automate for businesses like yours across Denver, Boulder, and the Front Range.
No-heat calls at 9 PM
The AI agent answers, checks the address is in your service area, asks about safety issues like a gas smell or no heat with an infant at home, and texts the on-call tech right away, with the caller's details included.
Peak-season overflow
On the first hot week of summer your phones ring nonstop. Overflow calls go to the AI agent, which books routine service into open slots instead of sending callers to voicemail.
Shoulder-season slowdowns
In spring and fall, a reactivation campaign texts past customers about furnace or AC tune-ups and books them before the rush, keeping your techs busy.
Estimate follow-up
Replacement quotes are big decisions. An automated follow-up sequence checks in after 2, 5, and 10 days so a homeowner who's comparing quotes doesn't simply forget you.
Recommended services
Start with one, then add more. Each is live in days to a couple of weeks.
Works with your existing tools
We connect to the software you already use, through native integrations, APIs, or Make and Zapier automations.
- ServiceTitan
- Housecall Pro
- Jobber
- FieldEdge
- QuickBooks
- Google Calendar
Frequently asked questions
Can the AI agent tell an emergency from a routine call?
Yes. We script your triage rules (gas smell, carbon monoxide alarm, no heat below a set temperature, vulnerable occupants) and the agent escalates those immediately by call or text to your on-call tech. For a gas smell it also tells callers to leave the home and call the gas utility.
Does it work with ServiceTitan or Housecall Pro?
We connect to field-service software wherever there's an integration or API, usually to create the customer, log the call, and book or request the job. Where a direct booking integration isn't available, the agent captures everything and your dispatcher confirms with one click.
Can it quote prices?
It can share whatever you approve, for example your diagnostic or trip fee and tune-up pricing. Replacement and repair pricing usually needs an on-site visit, so the agent books the estimate instead.
How fast can we go live before the season?
A focused first version, with after-hours answering plus missed call text back, is typically live in one to two weeks. Start before your peak season so the agent is tuned by the time call volume spikes.
Let's find the quick wins for your business
A free 30-minute call: we'll look at how calls and leads are handled today and recommend the one or two automations that will pay for themselves first. Local to Denver–Boulder, and happy to meet in person.